Young Audiences Part-time Admin Assistant

Posted by Young Audiences of Houston ; Posted on 
Young Audiences Part-time Admin Assistant
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The Executive Assistant is responsible for supporting the Executive Director with internal administration, record keeping, scheduling and assistance in day-to-day responsibilities.

As the largest arts-in-education organization in the region, Young Audiences of Houston provides over 3,599 programs to over 237,800 children through creative learning. Young Audiences of Houston was founded in 1956 and remains the leader in youth development programs across the region, our office is located in the galleria area and all programs and services take place in off-site partnership schools and facilities.

Position Status: Part-Time (Hourly) with option of Full-Time for qualified candidates.

The responsibilities of this position include:

  • Administration Answer incoming phone calls and emails as needed
  • Prepare and disperse written reports from the Board meetings and committee meetings
  • Maintain a database, ensuring that information is updated and accurate
  • Provide administrative support to mail outs
  • Update website as needed
  • Update calendar on upcoming engagement activities
  • Maintain and organize all files
  • Update and edit newsletter content and contacts
  • Update social media accounts
  • Collect departmental programming reports
  • Other duties as assigned.

Qualifications:

  • Adept at organizing one’s own work and the work of others
  • Experience with Salesforce software a plus
  • Strong customer service personality
  • Self motivated
  • Professional appearance and demeanor
  • Knowledge of using Office software and Apple computer systems
  • Ability to use Constant Contact a plus
  • Quick learner and a willingness to adapt to changing organizational needs
  • Ability to present information concisely and effectively, both verbally and in writing.

Please email or mail resume, cover letter, and 3 references to: Mary Mettenbrink, Executive Director 4550 Post Oak Place, Suite 230 Houston, TX 77027 mary@yahouston.org No phone calls please. Position is open until filled. Position opens November 13, 2017

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