Classifieds Detail

Bookkeeper/Administrative Support

Date Posted: 06/26/12
Organization: Project Row Houses
City: Houston

Description:

Performs and handles the fundamental aspects of the financial record-keeping and other administrative support staff duties, split between two nonprofit organizations – Project Row Houses and Row House Community Development Corporation (RHCDC). Position reports directly to the RHCDC Executive Director, who also serves as PRH’s Chief of Finance and Administration.

PRH is a neighborhood-based nonprofit art and cultural organization in Houston’s Northern Third Ward, one of the city’s oldest African-American communities. With a mission to transform community through the celebration of art and African American history and culture, PRH has established programs that encompass arts and culture, neighborhood revitalization, low-income housing, education, historic preservation, and community service. For further information on both organizations, visit www.projectrowhouses.org or www.rowhousecdc.org.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Bookkeeping Responsibilities

• Write and record all forms of payments to and from vendors and donors.
• Prepare monthly financials and bank reconciliations.
• Monitor budget comparing to actual income and expenses, preparing a monthly update of reconciled transactions.
• Assist RHCDC Executive Director with the annual preparation of the budget projections.
• Keep financial record of organization’s assets and respective accounting value.
• Assists accountants on audit and tax return preparation.
• Generates 1099's and W-2's for clients.
• Must be able to keep client matters strictly confidential.
• Generate funding reports, as needed.

Administrative Support Responsibilities

• Track all resident payments and prepare invoices.
• Assist in leasing process including, the preparation of lease packets, creation of resident files and renter verification.
• Organizes and maintains organizational files and records; particularly those related to financial and property management.
• Assists Property Manager with preparing reports for governmental compliance.
• Assist with preparations for workshops and monthly resident council meetings.
• Responsible for taking minutes at Board and Finance Committee meetings, and other related meetings, as assigned.
• Other related duties, as assigned.

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Proficient in QuickBooks, Excel and Word; plus 10-key calculator.
• Knowledge of GAAP requirements for nonprofit accounting transactions and payroll entries.
• Ability to perform several tasks concurrently with ease and professionalism.
• Ability to communicate clearly and concisely, verbally and in writing, in English.
• Must have excellent interpersonal skills and customer service skills.

Education/Experience: Minimum of two-years college education in accounting, business management or related field, plus two years related work experience, preferably within a nonprofit environment.

Language Skills: Well developed verbal and written communication skills and the ability to work cooperatively with diverse groups. Possess the ability to draft simple correspondence and to effectively present information in one-on-one and small group situations to the general public and other employees of the organization.

Reasoning Ability: Should possess good analytical skills, including the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

WORKING CONDITIONS (TRAVEL, HOURS, ENVIRONMENT):

• This is a full-time (40 hours), salaried position, with benefits
• Most duties will be performed in a relaxed office environment
• Some weekend work should be expected
• Local travel primarily limited to area banks or post office

Salary will be commensurate with the applicant’s background and experience. The position will remain posted until it is filled.

Please submit your resume and a thoughtful cover letter that clearly describes how your skills and experience meet the qualifications of this position to bookkeeping@projectrowhouses.org  (please DO NOT call). Additionally, be sure to explain your interest in working at Project Row Houses.

Project Row Houses (PRH) is committed to equal opportunity and nondiscrimination in all programs and services, and does not discriminate on the basis of race/ethnicity, color, religion and/or sex (including marital status and/or sexual orientation) national origin, ancestry, age, disability, or veteran status.